Purchase and Sales contract Management is extremely easy using Material Manager's feature rich contract management facilities. Search the contract database across all company locations or just one. View by individual account, buyer, grade type, commodity or a combination.

The contract list shows all contracts quickly and concisely. The contract list can be used as a reference of Ordered Weight on contracts or simply as an online store of your price book. Both formula and non-formula based pricing can be used for any contracts. The list can be re-configured, on the fly, to your requirements. Columns can be completely re-ordered depending on your requirements, and then custom saved by individual users. Block or mass changes to contract are easy to perform by simply highlighting the contracts that you want to affect and clicking one of the mass change buttons. You can quickly increase or decrease prices, copy contracts, setup new contracts for a new period and more. If you do make prices changes to contracts that run for an existing period, the system can automatically run through your receipts and change the prices automatically, saving you more time and energy.

Contract Activity is expertly tracked enabling you to see exactly the delivery position of each contract. Auto tracking options allow you to automatically complete contracts as soon as their receipts or deliveries meet the ordered quantity. Alternatively you can allow contracts to be over shipped against. If you want to know more about the receipts against a contract, you can click the 'View Receipts' button to be instantly taken to the delivery list showing each delivery in detail.

Allocation of contracts to receipts can be done manually or automatically; you can decide. With automatic allocation, contracts are instantly applied to receipts as soon as the truck rolls off the scale. The system can expertly find the right contract for a particular receipt without a contract number needing to be entered.

In addition, receipts can be entered at the scale without contracts being setup. Once the information is known and the contract is entered, the system will go back through the receipts and automatically price them and allocate them to the contract, providing you with valuable feedback of the process at all times. Un-priced reports can highlight where incorrect data has been keyed in or missing entries in the contract database.

Contract Reporting

Contract Reporting is easy within Material Manager. Comprehensive reporting screens allow all type of user selections, search criteria and sub-totaling options for true customization.

Further on-screen analysis can be achieved quickly and easily with comprehensive drill-down facilities ie. double clicking a row on the 'Contract Delivery Summary' list will open the associated contract. You can then drill down from there to the Contract tickets and then immediately further to the ticket invoice.